Introduction to MS Office Course Outline 2023


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Categories : DIT , DIT Course Contents 2023

This article provides an overview of the course contents, outlines, syllabus, and reference materials for the Introduction to MS Office Course Outline 2023 (DIT-Part 1). With approximately 26 topics, this course centers around Introduction to Office Automation Software, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Microsoft Access. The study scheme, developed by the Khyber Pakhtunkhwa Board of Technical and Commerce Education in 2023, aims to foster a comprehensive understanding of the Microsoft Office suite.

INTRODUCTION TO OFFICE AUTOMATION SOFTWARE 

1.1 Introduction 
1.1.1 Open Source Software 
1.1.2 Proprietary Software 
1.2 Introduction to Microsoft Office Suite 2016 
1.3 MS Office Applications’ Primary User Interface 
1.3.1 Title bar 
1.3.2 Quick Access Toolbar 
1.3.3 Quick Access Toolbar 
1.3.4 Ribbon 
1.3.5 Ribbon Commands/Tabs 
1.3.6 Document Page 
1.3.7 Status bar 

MICROSOFT WORD 

2.1 General Features of Word processors 

Editing, Formatting, Page Layout & Printing, Spelling & Grammar,  Header & Footer, Picture / Table Insertion & Formatting, Screen Layouts.             

2.2 BASIC EDITING 

Creating a New Document, Saving a Document for the First Time, Saving Document in Different File Formats, Creating a Document Using a Template, Using Print Preview, Printing a Document, Opening an Existing Document, Using Zoom, Finding and Replacing Text, Using AutoCorrect, Cutting Copying and Pasting Text. 

2.3 TEXT FORMATTING 

Using the Font Group, Changing Fonts and Font Sizes, Applying Character Attributes, Setting Character Spacing, Using Format Painter, Applying Styles, Creating and Modifying WordArt, Using the Clear Formatting Button. 

2.4 PARAGRAPH FORMATTING 

Formatting Paragraph, Setting Indents (First Line, Hanging, Left, Right), Setting Line Spacing, Setting Paragraph Spacing, Creating a Bulleted List, Creating a Numbered List. 

2.5 PAGE FORMATTING & PRINTING 

The Layout Tab, Setting Margins, Selecting Page Orientation, Choosing Paper Size, Number of Columns setting, Page & Section Breaks. Selection of Printer, Print Settings. 

2.6 CREATING TABLES 

Using the Insert Table Dialog Box, Layout Tab on the Table Tools Ribbon (Using AutoFit, Resizing a Row or Column, Merging and 
Splitting Table Cells). 

2.7 URDU LANGUAGE SETTING AND TYPING 
2.7.1 Built-in settings in Windows-10 OS 
2.7.2 Using Pak-Urdu Installer in Older Windows OS  

MICROSOFT EXCEL 

3.1 General Features of Spreadsheets 

Rows, Columns, Worksheets, Workbooks, Functions and Formulas, Editing, Formatting, Screen Layouts. 

3.2 WORKING WITH EXCEL 

Creating a New Workbook, Opening an Existing Workbook, Entering and Editing Data in Worksheet (Entering Basic Data, Deleting and Clearing Cell Contents, Entering Dates, Cutting, Copying and Pasting Data). 

3.3 FORMATTING CELLS AND WORKSHEETS 

Inserting and deleting cells, Merge cells, Format Cells by using Format 
Painter, Insert and delete columns or rows, Insert headers and footers, Rename a worksheet, Add a worksheet to an existing workbook, Change magnification by using zoom tools. 

3.4 USING FORMULAS AND FUNCTIONS 

Understanding Formulas, Using Absolute and Mixed Cell References in 
Formulas, Using Cell Ranges in Formulas, Summarizing Data Using Functions (SUM, COUNT, COUNTA, COUNTBLANK, AVERAGE, 
MIN, MAX), Using Conditional Logic Functions (IF, AND, OR), Using Formulas to Conditionally Summarize Data (SUMIF, COUNTIF), 
Using Formulas to Modify Text (LEFT, RIGHT, MID, TRIM, UPPER, LOWER, CONCATENATE). 

3.5 CREATING CHARTS 

Creating a new Chart, formatting a Chart with a Quick Style, formatting a Data Series, modifying a Chart’s Legend, choosing a different chart type, Switching Between Rows and Columns in Source Data. 

3.6 EXCEL MACROS 
3.6.1 Definition of Macro 
3.6.2 Adding the “Developer” Tab on Ribbon 
3.6.3 Steps involved in Recording a simple Macro 3.6.4 Recording a Macro using Absolute References 
3.6.5 Recording a Macro using Relative References. 
3.6.6 Running a Macro 
3.6.7 Creating a Macro for adding a list of items (such as cities, countries, fruits etc) 
3.6.8 Creating a Macro for changing the Font and Font size of the whole worksheet 
3.6.9 Creating a Macro for changing Date format 
3.6.10 Assigning a macro to a Control Button 

MICROSOFT POWERPOINT 

4.1 INTRODUCTION  

PowerPoint Startup Screen, User Interface Components (Title Bar, Quick Access Toolbar, Ribbon, Dialog Box Launcher, Slides Pane, Main Work Area, Status Bar), Ribbon Tabs. 

4.2 PRESENTATION BASICS 

Creating a Presentation, Saving a Presentation, Closing a Presentation, Adding New Slides to a Presentation, Selection of Layout, Duplicating Selected Slides, Rearranging Slides in a Presentation, Deleting Slides 
from a Presentation, Using the Print Preview for Printing Slides, Changing Print Layout.  

4.3 WORKING WITH TEXT 

Using Text Box to Slides, Changing Font Size & Color, Using Format Painter, Creating Numbered Lists, Creating Bulleted Lists, Formatting the Text Box (Using Quick Style, Applying Fill & Border, Applying Texture & Pattern Fill), Checking Spelling. 

4.4 ADDING TABLES AND CHARTS IN A PRESENTATION 

Inserting a Table, Inserting Excel Worksheet, Applying Table Styles, Inserting Chart, Resizing & Moving a Chart. 

4.5 USING ANIMATION 

Applying Transition Effects, Applying Animations, Using Motion Path 
Animation, Modifying an Animation’s Start Options and Timing, Setting Up a Slide Show, Using Presenter View, Creating interactive presentation using Zoom tool. 

MICROSOFT ACCESS 

5.1 Introduction to Microsoft Access 2016 

Creating a Database, Saving a Database, Opening an Existing Database. 

5.2 Creating Tables 

Creating a Table in Datasheet view, Saving a Table, Creating a custom Table in Design View, Adding fields in a table, Data types in Access, Setting Primary Key field, Creating relationship between two tables. 

5.3 Creating Forms 

Creating a simple Form, Creating a Form using Form Wizard, Creating a Form using Design View, Sorting data within a Form, Filtering data within a Form. 

5.4 Creating Reports 

Creating a simple report, Creating report using Report Wizard, Creating Reports using Design View. 

5.5 Creating Queries 

Creating a query from a table, Adding table to a query, Creating query from multiple tables, Adding criteria to a query.  

Reference Material / Books

1. Book: Excel Macros for Dummies By “Michael Alexander
2. YouTube Channel “ LearnIt Training” for MS OFFICE Applications.
3. Microsoft Official Academic Course (MOAC) which covers the following Microsoft Office Specialist (MOS) Exams:

3.2.MOS Exam 77- 725: WORD 2016
3.3.MOS Exam 77- 727: EXCEL 2016
3.4.MOS Exam 77- 729: POWERPOINT 2016
3.5.MOS Exam 77- 730: ACCESS 2016

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